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Drawing competition 'How could you travel to school?'

Hampshire County Council Travel Planning Team

‘How Could You Travel To School’ Drawing Competition Terms and Conditions

  1. The Promoter of this competition is the Hampshire County Council Travel Planning Team at The Castle, Winchester, SO23 8UD (the “Promoter”).
  2. The competition will start on Monday 2nd June 2025 and close on Friday 31st October 2025.
  3. Entries received after 11.59pm on Friday 31st October 2025 will not be counted.
  4. To enter, entrants must send their entry to the following address: School Travel Competition Travel Planning Team, Universal Services Directorate, Hampshire County Council, The Castle, Winchester SO23 8UD. Alternatively, scan the picture and submit an entry form, along with your contact details, at myjourneyhampshire.com/hampshire-transition or email them to travelplans@hants.gov.uk.
  5. By submitting an entry form and drawing entrants are consenting to Hampshire County Council Travel Planning Team processing their personal data for the purposes of this competition and subject to these terms and conditions. Further details can be found in our privacy notice below.
  6. Entrants must be of primary school age and be UK residents. Entries should be submitted by the parent/carer on behalf of children or a school on behalf of its pupils.  This promotion excludes any employees of Hampshire County Council Travel Planning Team, their families, agencies or anyone else connected with this promotion.
  7. One (1) entry allowed per person. However, multiple individual entries may be submitted together (for example, a parent/carer on behalf of children or a school on behalf of its pupils). Incomplete or late entries will not be accepted. The Promoter reserves the right to discount or disqualify any inappropriate or offensive entries.
  8. The competition is free to enter and there is no purchase necessary.
  9. Entries received by post will be entered in to the competition, as long as they are received by Friday 31st October 2025. Postal entries cannot be returned to the entrant. Once the competition has been judged, any paper entries will be destroyed.

There are three prizes to be won.  The three winners of the competition will receive a choice of one of the following;

- Nature Trail 7 in 1 Whistle (Nature Trail 7 in 1 Whistle| National Trust Shop)

- Children’s Explorer Headtorch (Explorer LED Head Torch | Outdoors | National Trust Shop)

- Sunography Colour Cards (Sunography Colour Cards | National Trust Shop)

  1. The prize is non-negotiable, non-refundable, non-transferable and non-exchangeable and no cash alternative offered.
  2. The Promoter reserves the right to provide a substitute prize of equal or greater value should the prize granted become unavailable for reasons beyond its control.
  3. The entries will be judged by the Travel Planning Team at Hampshire County Council. The winners will be notified by Wednesday 12th November 2025 or as soon as practicable after this date via the contact email given.
  4. The Promoter will make all reasonable efforts to contact the winners. If the winners cannot be contacted or are not available or have not claimed their prize within 28 of days of being notified, the Promoter reserves the right to offer the prize to the next runner up as judged by the Travel Planning Team at Hampshire County Council.
  5. A confirmation email with details of prizes will be sent to the three winners using the contact details supplied. The winners will be sent their prize once they have confirmed which prize they would like.
  6. The Promoter will use the entrant’s personal data (first name, age and school attending) for carrying out competition promotion and future event promotion. The Promoter will use the personal data given with the entry to contact the winner. The Promoter will also contact the winners’ schools to let them know they have a pupil with a winning entry. Please see privacy notice below. 
  7. If you have any queries or concerns about how we are handling your information or if you would like to exercise your rights as described above, please contact Hampshire County Council’s Data Protection Officer at data.protection@hants.gov.uk
  8. You agree to be bound by the decisions of the Promoter, which are final in all matters relating to the promotion. No correspondence will be entered into.
  9. Entrants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. The Promoter reserves the right to refuse entry or refuse to award the prize to anyone in breach of these terms and conditions.
  10. The Promoter reserves the right to update and amend these terms and conditions at any time to the extent necessary to comply with any applicable laws, regulations or other guidance.
  11. These terms and conditions shall be governed by and construed in accordance with English Law and the parties agree to submit to the exclusive jurisdiction of the Courts of England.

 

Privacy Notice

Hampshire County Council collects information about you to provide you with Travel Planning Services and to inform how our services are delivered. We will use the information (i) to contact if you or your child has won in a competition (ii) if you or your child is a winner or runner up to use for future event promotion (iii) if you are a member of a Hampshire County Council school who is submitting competition entries on behalf of your pupils (iv) for analysing where journeys to school are being made from (v) to contact you about a service that you have requested further information on (vi) to support us in writing a travel plan on behalf of a school to summarise travel and access issues, and propose solutions (vii) if there is a safeguarding matter that we become aware of highlighted in the survey forms, we will need to share this with the Headteacher for them to action, where appropriate.

The legal basis for our use of this information is where the data subject has given explicit consent to processing for specified purposes. All data will remain within the UK/EEA and will only be shared with third parties where they are undertaking data processing on behalf of Hampshire County Council. We may share your personal information with the organisation named in this survey or, where there is a competition and the prize is to be given by another agency, we would provide them with your details if you are a winning entry.

We will keep your personal information for up to five years plus the current year, after which it will be deleted or destroyed. You have some legal rights in respect of the personal information we collect from you.  Please see our website (opens in new window) Data Protection  page for further details. You can contact the County Council’s Data Protection Officer at  data.protection@hants.gov.uk. If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly with the Information Commissioner’s Office at https://ico.org.uk/concerns/